Administrative Assistant

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

AtkinsRéalis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world. We are hiring an Administrative Assistant to join our growing team in Toronto, Ontario.

Your role within the Team:

• Reception Coverage as required including responding to email and telephone queries, organizing, and set up of conference calls, video conferences, meetings, catering, arranging scheduling, invitations, and confirmation of meetings.
• Format, edit, proofread, and distribute outgoing correspondence, reports, proposals, and other documents according to company templates and standards.
• Classify documents related to projects according to the established document control procedure including preparing and formatting with details provided by multi-disciplines.
• Prepare and distribute agendas, notes, PowerPoint slides, and other material needed prior to meetings; record, prepare and distribute meeting minutes.
• Manage, log, file and circulate regular and electronic incoming mail and other correspondence material to ensure that the most up-to-date information reaches the relevant departments and team members in a timely manner.
• Ensure sufficient office supplies are maintained including filing systems for correspondence and other communications both incoming and outgoing.
• Adhoc duties as assigned by Administrative Lead based on department needs.

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The Ideal Candidate:

• Minimum of 2 - 4 years previous related experience working in a large office or project environment within a related role.
• Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, and Adobe Acrobat; along with excellent formatting experience.
• Strong written and oral communication skills with excellent interpersonal and organizational skills.
• Ability to balance priorities while meeting deadlines and remaining detail oriented ensuring accuracy.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.   

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice   on our Careers site to know more about how we collect, use and transfer your Personal Data. 
  

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. 

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.