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Administrative Assistant

  • Job reference: AE-000330
  • Sector: Energy, Nuclear
  • Location: Oak Ridge

SNC-Lavalin’s Atkins business is one of the world’s most respected design, engineering and project management consultancies.  SNC-Lavalin’s Atkins business has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.

 

SNC-Lavalin’s Atkins business was ranked as the world’s 11th largest global design firm by ENR in 2016 with nearly 18,000 employees worldwide. We have the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

 

 

Atkins Nuclear Solutions US is currently seeking an Administrative Assistant to join the nuclear team in Oak Ridge, TN.


Job Description

 

Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.

 

Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.

 

Greets and processes visitors’ requests upon arrival and handles sign-in log and security requirements.

 

Handles incoming and outgoing mail and shipments (internal and external).

 

Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.

 

Prepares correspondence from rough draft through distribution.

 

Formats and edits various documents and prepares weekly or monthly reports.

 

Orders and maintains office supplies, janitorial supplies and coffee supplies.

 

Coordinates meetings and updates calendars and schedules. Arranges catering needs as requested.

 

Provides reprographics and document assembly support for various tasks.

 

Arranges travel through internal or outside agents and completes expense reports as requested.

 

Coordinates recycling efforts for building.

 

Processes telephone requests for new phone installations and relocations for building.

 

Prepares and submits electronic purchase requisitions.

 

Maintains and updates various databases.

 

Provides back up support to other administrative assistants.

 

Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.

 

Performs other duties as assigned.



Job Requirements

Advanced knowledge of Microsoft Office, MS Visio, Adobe Acrobat.

Strong communication, verbal and written skills.

Excellent organization skills and attention to detail.

Ability to interface at all levels of the organization and with the customer

Education / Experience / Certifications

High school diploma or equivalent.

Two to 5 years’ experience as an Administrative Assistant


Due to current law, and in conjunction with the advertised position’s scope of work, candidates that are Non-US citizens are required to be submitted for further approval to the NNSA before being considered for hiring purposes. In addition, any candidates with dual citizenship in the US and another country must undergo further review for approval by the NNSA. Proof of citizenship will be requested upon receipt of application/resume.

Atkins offers its employees a robust rewards package which includes: a competitive salary; a broad benefits package including medical/RX, dental, vision, life, disability, legal, hospitalization and other valuable voluntary options; generous time-off programs; flexible work schedules; 401(k) with employer match; professional and career development opportunities through our corporate university, as well as a highly-regarded tuition reimbursement program; and an unmatched culture focused on client-service, quality, and tireless pursuit of excellence in all we do. Atkins is an EOE/Minorities/Females/Vet/Disability employer committed to diversity in the workplace. Atkins is a drug free workplace.

Please view Atkins Equal Opportunity Statement here: http://careers.atkinsglobal.com/File.ashx?path=Root/Documents/north-america-welcome-new-employee/Equal_Opp_Stmt.pdf


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