Administrative Assistant (Saudi National)

About AtkinsRéalis 

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data, and technology to transform the world's infrastructure and energy systems.

We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital.

The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn.

AtkinsRéalis is looking for an Administrative Assistant to support the project team in various administrative tasks.

Key Responsibilities:

• To provide an administrative support to the Project Team

• Diary management using Outlook; preparation of reports, minutes, agendas e-mails, letters, faxes etc.

• Raising orders and checking invoices, Scanning documents, Photocopying and printing documents. Collating and binding of documents

• Recording incoming and outgoing mail; answering telephone and taking messages for Management

• Arranging meetings, booking rooms and arranging hospitality

• Arranging driver for meetings, submission, etc. 

• Making travel arrangements car hire, flights, hotels

• Monitoring holiday rotation for the department

• Keeping and updating database of contract

• Document management and controlling

• Managing IT request for new starter and staff

• Preparing and submitting monthly invoices for project billing

• Responsible to update company CV database and formatting external CV for bid purposes

• Maintain office supplies of the company

• Aconex administrator of the company - point of contact for creating/ enable accounts & other issues.

• Deal with the administrative issues in the office from time to time

• Any other duties as required by Management

Rewards & Benefits:

We offer an excellent package which includes:

• A competitive salary

• Transportation allowance

• Medical and life insurance cover

• Annual leave

• Company gratuity scheme

• Discretionary bonus scheme

• Employee Well-Being Programme – 24-hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants;