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Assistant Project Manager

  • Job reference: TR-001335
  • Sector: Transportation
  • Location: Epsom

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Atkins Transportation provide technical and project management services to major public sector bodies and to a number of prestigious private sector clients in the Road and Rail Sectors.


The South East Civils Practice operates a number of large-scale contracts and has a Project Support Office to assist in providing all necessary support to our Project Management teams to deliver our projects efficiently and profitably.


To grow our team we require an Assistant Project Manager to support our Programme Manager and a number of Project Managers with their projects.





Requirements


Essential 

Previous experience in a project support role

Good organisational skills with the ability to manage multiple tasks

Good team player, willing to support the team and work collaboratively with others

Ability to work proactively and, where appropriate, unsupervised to drive project delivery

Strong IT skills including Microsoft Office

Ability to work to challenging deadlines with a flexible approach and an ability to use own initiative to achieve desired outcomes

Excellent written and verbal communication skills and attention to detail, with the ability to produce quality documentation

Good interpersonal skills with the ability to liaise with colleagues at all levels in a multi-discipline team environment

Experience of interacting with customers, end users and technical teams

Professional and trustworthy approach, able to maintain confidentiality at all times

Experience of maintaining action tracker arising from weekly progress meetings

Project planning, co-ordinating, monitoring and controlling using scheduling tools (MS Project or similar)


Desirable

Experience of using electronic document management systems and/or project collaboration software

Experience of working with drawing / document registers

Advanced use of Excel including pivot tables and VLookups.

Advanced use of Microsoft Project for planning and programming, including base-line preparation and management, and resource and cost loading

Knowledge of project control methods such as EVA; experience of tracking planned vs achieved progress and preparing recovery plans to cope with the variance

Experience of weekly Look-ahead schedule preparation in line with the remaining budget and giving inputs to the Programme Manager and Project Managers

Preparing weekly and monthly reports and providing progress reviews to Programme Manager and Project Managers

Experience of project finances and sound understanding of commercial issues.


Responsibilities


The role will involve:

Close working with the Programme Manager to provide support on the overall commercial and operational requirements of projects within a portfolio

Data collation and regular reporting on project/contract key performance indicators across the portfolio

Support in developing and driving best practice and streamlining processes

Supporting individual Project Managers in:

o Implementing Atkins quality and commercial procedures for running projects

o Assisting with tracking project spend, collating and monitoring accruals and invoicing

o Maintaining project tracking databases for monitoring and reporting, and actively chasing activities to ensure response time and milestones are met

o Assist in reporting quality and commercial progress and performance to clients

o Track / control other project correspondence and documentation as required

Other support duties will include:

o Quality checks on tasks orders and deliverable reports

o Attend project and team meetings, as required, preparing documentation and taking minutes


The position is to be based in Epsom. The job holder will be required to travel occasionally to other offices for face-to-face meetings with Project Managers and clients.


Flexible Working

 

We support flexible working and equal opportunities as we believe that diverse teams provide the best mix of interpersonal and technical skills needed to exceed our customers’ expectations.


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