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Bid Support Administrator

  • Job reference: AD-001127
  • Sector: Aerospace, Defence, Nuclear, Security
  • Location: Bristol
This vacancy has now expired

Why not...

Working for Atkins

SNC-Lavalin’s Atkins business is one of the world’s most respected design, engineering and project management consultancies. With over 18,000 staff worldwide, Atkins’ employees have endless opportunities to learn and develop their careers within a company that is regularly in the Times “Best Big Companies to Work For”.

The Role

If you’re an enthusiastic, highly-motivated individual, with proven administration, communication and organisational skills, there may be a role for you in our growing Business Development team. You would join a busy and high-performing team, working with colleagues from across the division to carry out a range of administrative duties, focused on winning work with our clients in the Aerospace, Defence, Security and Technology sectors. Experience in a bidding environment would be desirable, but of most value to us are the qualities of being a team player, hard-working, with an attention to detail and a passion for keeping information well organised and helping others.

The Responsibilities

• Managing shared email accounts – sorting and processing client emails and a range of bid-related messages to ensure we don’t miss opportunities and to ensure critical information is distributed to stakeholders in a timely manner.
• Maintaining the sales database – extracting key information from client communications to ensure that new opportunities are accurately and efficiently recorded in our CRM system.
• Assisting in the management of key documentation and records – keeping process manuals, contact lists and bid related intranet and SharePoint pages up to date.
• Supporting tender notification processes - supporting the identification and analysis of framework notices and other opportunities received by the business or searched via websites and distributing them to individuals within the business as required.
• Uploading and downloading bid-related documentation – interacting with online bid portals, ensuring the timely and effective upload of bid files and documents on behalf of bid teams.
• Sharing documentation – accurately and efficiently distributing documentation around the business, including creating and populating SharePoint sites.
• Acting as a liaison with the wider business - fielding queries and proactively assisting where possible.
• Working collaboratively to cover team responsibilities - working with other team members to ensure the team’s responsibilities are covered throughout the year.
• To support other requirements as needed on an ad-hoc basis - may include meeting arrangements, document formatting, printing and binding, and other support tasks to enable bid-related activity.

The Requirements

• Excellent verbal and written communication skills.
• Highly organised, strong attention to detail and able to prioritise work effectively.
• Proficient in Microsoft Office, particularly Outlook (email).
• Experience of using the internet, internet forms and internet based technology.
• Able to work quickly, without making mistakes – a knack for working with large volumes of information.
• Proactive and self-motivated with the ability to work on own initiative and as part of a team.
• Experience of business administration.
• Must be available for normal office hours (bar annual leave and Bank Holidays).

• Experience of using SharePoint.
• Experience of using a Customer Relationship Management System (CRM) in a commercial environment to support the tracking and management of opportunities.
• Experience in a bid role or knowledge of the bidding environment.

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.

If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

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