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Construction Records Keeper

  • Job reference: NA-002380
  • Sector: Asset Management, Construction, Information Communications, Roads & Bridges, Support Services, Transportation
  • Location: Houston
This vacancy has now expired

Why not...

SNC-Lavalin’s Atkins business is one of the world’s most respected design, engineering and project management consultancies. SNC-Lavalin’s Atkins business has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.

SNC-Lavalin’s Atkins business was ranked as the world’s 11th largest global design firm by ENR in 2016 with nearly 18,000 employees worldwide. We have the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

Atkins seeks an energetic and highly motivated self-starter to join our Houston, Texas office as a Construction Records Keeper.


Provide professional, highly skilled, administrative support of a complex and confidential nature. Relieve manager and staff of routine administrative matters, demonstrating initiative and knowledge of unit's function and goals, as well as company organization, policies and procedures. Coordinate activities and communications across various units using tact and discretion.


At this level, the position applies advanced skills to relieve executive of as much administrative detail as possible, anticipates the executive's needs and alerts him/her of matters, appointments and situations that require his/her attention or consideration. Duties reflect substantial amount of variety and complexity. Requires interpretation of established procedures and policies.

Administrative Duties:

Attend Weekly, Partnering and Bi-Weekly Meetings, Record and type minutes for all meetings

Enter and maintain a database of all Submittals (ie. correspondence, emails, reports, mix designs, shop drawings, plan revisions, schedules, etc ) RFIs, Change Orders and Invoices submitted

Maintain Log of all certifications for personnel on project

Set up paper filing system to correspond with the electronic project files

Keep safety binder up to date with safety minutes and topics

Keep asbuilt files and log up to date with revisions

Keep the Monthly Progress Table up to date for Partnering and Bi-Weekly meetings.

Monitor documentation of all Change Orders approved for projects.

Project Documentation Duties:

Verify Subcontractors Approval in SM and submit for TxDOT approval.

Check inspectors daily work reports (DWRs) for accuracy and signatures.

Check daily Diary in SM to record all time charged, time suspended, holiday or credit days.

Run monthly estimates for construction projects and print and check the Contractor Estimate Package and the Over/Under Run Report.

Source materials in SM and verify on the approved source list. If structural (yellow) deficiencies exist, send invoices to appropriate parties.

Verify DBE/SBEs and Prompt payments are submitted monthly.

Verify that paid invoices are submitted for all Materia on Hand requested.

Enter into SM Checklist of Events, the dates that SW3P’s, monthly barricades, DBE/SBE, Prompt Payments, and Employee Interviews were performed or submitted.

Help or answer any questions field personnel may have.

If a Federal project, make sure Employee Interviews and Commercially Useful Functions are checked and entered into SM.

If a Federal project, make sure all certified payroll is submitted and checked. You may receive paper copies, electronic copies and/or payroll may be submitted thru EPRS.


High school diploma (or equivalent) plus ten years related experience OR an Associates Degree in a related administrative field plus eight years related experience is required.

Experience in Site Manager (SM) or equivalent electronic documentation system required.

Experience in project documentation requirements of roadway and bridge transportation construction projects.


Excellent communication, interpersonal and organizational skills as well as strong English grammar, spelling and composition skills. Proficient in Microsoft Office (Word, Excel, Access, Outlook and PowerPoint).


No Professional Registrations required.


TXDOT Record Keeping Experience Desired.

Atkins offers its employees a robust rewards package which includes: a competitive salary; a broad benefits package including medical/RX, dental, vision, life, disability, legal, hospitalization and other valuable voluntary options; generous time-off programs; flexible work schedules; 401(k) with employer match; professional and career development opportunities through our corporate university, as well as a highly-regarded tuition reimbursement program; and an unmatched culture focused on client-service, quality, and tireless pursuit of excellence in all we do. Atkins is an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Vet/Disability.

Please view Atkins Equal Opportunity Statement here:

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