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Document Controller – Birmingham, UK

  • Job reference: R-024625
  • Sector: Atkins
  • Location: Birmingham
This vacancy has now expired

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Job Title: Document Controller – Birmingham, UK

Shaping energy solutions to empower sustainable connectivity.

We combine SNC-Lavalin’s project management expertise and ABB’s deep technological knowledge to create a company dedicated to substations – we are Linxon.

Linxon is a joint venture company set up by SNC-Lavalin and ABB to turnkey electrical AC substation projects, combining SNC-Lavalin’s project management expertise and ABB’s deep technological knowledge.

Linxon’s vision is to deliver the best market offer for turnkey substation projects through world-class power technologies and highest level of competence in managing infrastructure projects

Linxon – A Leading Engineering Company:

As one of the leading engineering companies, we help our customers with turnkey solutions in the field of substations for power transmission, renewable energy and transportation.

As a single point of contact we combine the accumulated knowhow of key-suppliers and contractors so that customers benefit from efficient solutions, increased industrial productivity and a lower environmental impact in a sustainable way.

Role Outline:

To provide support for the preparation, distribution and storage of project specific documentation in line with the company’s document management processes and procedures.

Main Accountabilities:

Job Role

  • Ensuring proper version control of all project related documentation in line with company / project procedures for receipt, storage and distribution.
  • Distribution of all engineering documentation as per the company / project procedures; to suppliers, client and construction sites.
  • Manage the receipt and control of all engineering documentation as per the company / project procedures; from suppliers & client.
  • To set up the document management system & document controls process in conjunction with the project team.
  • Asist in collation and updating of project document lists.
  • Prepare & collate H&S Files, including Technical manuals (O&M) to relevant project requirements.
  • Support off site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
  • To review, update and communicate progress to date to line manager on project related activities, ensuring key deliverables are completed to relevant standard and to defined deadlines and budget.
  • Supports colleagues with advice and guidance on documentation control issues. Provides coaching and guidance to less experienced colleagues.
  • Contribute to process enhancements related to document management and applies the document management system efficiently

Linxon People

  • To be enthusiastic and committed providing high quality support, working closely within a team of dedicated professionals.
  • To be capable of working to tight project time scales within a busy team and have an honest and loyal approach.
  • To mentor other team members as required

Linxon Organization

  • Strive for continuous improvement in implementation, standards and quality

Customer

  • Develop customer awareness and business support strategy
  • Develop and foster customer relationships to support the client’s documentation requirements.

Position Interactions:

  • Line Managers for resourcing, domain knowledge, training and issues/conflict resolution
  • Other principle engineering functions
  • Site commissioning, test engineers and installation team
  • Customers at offsite locations for scanning and filing activities
  • Suppliers for project documentation sourcing, collation and archiving
  • Wider project teams incl. project managers, planning and supply chain

Challenges:

  • Ensuring customer satisfaction in line with project specific requirements and deadlines
  • Achieving successful project support to the full satisfaction of all key stakeholders on time & within a defined budget
  • Ensuring continuous improvement for one’s area of responsibility

Qualifications, Knowledge, Skills and Experience:

Essential:

  • Documentation Specialist:

Minimum qualification of associates degree plus two years of applicable experience; or high school diploma, or equivalent plus four years applicable experience

  • Associate Documentation Specialist:

High school diploma, or equivalent

  • A good team worker with excellent interpersonal communication skills
  • Knowledge of automated documentation control packages such as Meridian or similar
  • Computer literacy especially skilled in Microsoft Office, Adobe Acrobat, CAD tools & Document Management Systems

Desirable:

  • knowledge of SOBIS PIRS project information tool.
  • Electricity supply industry experience.
  • Knowledge of various relevant industry standard client documentation practices including National Grid / SSE / SPEN / DNO requirements.

IOSH Managing Safely or similar

To know more about Linxon click on the Video link below:

https://www.youtube.com/watch?v=0CB3IKbcxbs&t=3s

Our people