Document Controller - Saudi National
- Project, programme & cost management, Water
Are you ready to take the next step in your career?
Apply for this roleThis vacancy has now expired. Please see similar roles below...
SNC Lavalin's Atkins business is one of the largest multidisciplinary, multi sector engineering design consultancies in the world and is part of the SNC Lavalin Group.
As one of the world’s most respected design, engineering and project management consultancies with a leading track record in the defence sector, Atkins are ideally placed to respond to this market. We have a broad establishment and proud, 50 year history throughout the Middle East region
As part of our regional growth plans, we are currently looking for an experienced Document Controller to work closely with the team in KSA.
We provide a full range of design, engineering and project management services for buildings, transportation and other infrastructure programmes.
Responsibilities
- Using EDMS (Electronic Document Management System) as per client requirement and as per line manager’s instructions.
- Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
- Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager as set out in BMS_Project Communication and Document Control and BMS_Site Supervision Quality Procedures
- Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI,RFM, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors (including Atkins internal documents).
- Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
- Set up/assist document control filing system.
- Maintaining all files within the Filing Department
- Opening new files in accordance with PQP for each new project
- Maintaining all tracking records and ensuring that they are initialled when a file is taken from the filing room
- Chasing up each individual for return of files
- Maintaining all Tender Documents and ensuring originals are not take from the filing room
- Keeping all files in a tidy condition
- Collecting faxes regularly, recording and sending for distribution to the individuals concerned, photocopying fax if it is marked for someone’s urgent attention and sending them accordingly with a copy to the Project Manager/line manager
- Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures
- Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
- Update drawings in accordance with Drawing Register.
- Follow-up with team members and others for “open” status items to be closed down.
- Maintain Project Documentation as per ISO standards.
- Electronic-transmission of documents
- Data input to database related to document receiving & tracking document.
- Assist Site office administration
- Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
- Archiving contract/project documents
- Maintain Archive section up to date
- Successful closeout and handover of documentation as required by line manager
- Regular periodic backup (electronic copy) of project documents
- Other duties as requested from time to time
Rewards & Benefits
We offer an excellent package which includes:
- A competitive salary
- Accommodation allowance;
- Transportation allowance;
- 26 calendar days annual leave (based on 6 day working week)
- Medical and life insurance cover;
- Company gratuity scheme;
- Discretionary bonus scheme;
- Annual flight allowance to point of origin
- Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants
Are you ready to take the next step in your career?
Apply for this rolePreview
IndiaContent type
BlogsPublish date
03/27/2024
Summary
The engineering firm you choose will significantly impact your career. Select the right one, and you'll find your career goals supported, a healthy work-life balance and the team dynamic that you
Preview
IndiaContent type
BlogsPublish date
03/27/2024
Summary
The engineering firm you choose will significantly impact your career. Select the right one, and you'll find your career goals supported, a healthy work-life balance and the team dynamic that you
Related job roles
Salary
Location
Bucuresti
Job Type
Full Time
Career Area
Ethics & compliance
Market
Corporate
Category
Permanent
Location
Bucharest
Description
We are seeking a highly motivated Third-Party Risk Systems and Operations Specialist to join our team in the Romania office. This role will play a pivotal role in ensuring the smooth operation, techni
Reference
R-112767
Expiry Date
01/01/0001
Salary
Location
Bangalore
Job Type
Full Time
Career Area
Engineering (Other)
Category
Loan of Personnel
Location
Bangalore
Description
We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading profe
Reference
R-111564
Expiry Date
01/01/0001
Salary
Location
Gurgaon, Haryana
Job Type
Full Time
Career Area
Engineering (Other)
Market
Water
Category
Permanent
Location
Gurgaon
Description
We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading profe
Reference
R-112567
Expiry Date
01/01/0001
Salary
Location
Bucuresti
Job Type
Full Time
Career Area
Finance
Market
Corporate
Category
Permanent
Location
Bucharest
Description
This role is an exciting career opportunity for those who are fluent in English and French, and who aim to fully exploit their knowledge in the finance and accounting fields.The Billing Agent role is
Reference
R-108445
Expiry Date
01/01/0001
Salary
Location
Chandler
Job Type
Full Time
Career Area
Project management
Category
Permanent
Location
Chandler
Description
Why join us? It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of maki
Reference
R-098257
Expiry Date
01/01/0001
Salary
Location
Bucuresti
Job Type
Full Time
Career Area
Finance
Market
Corporate
Category
Permanent
Location
Bucharest
Description
This role is an exciting career opportunity for those of you who are fluent in English and who aim at fully exploit their communication and analytical skills.As Expense Reports Auditor, you play a cri
Reference
R-112048
Expiry Date
01/01/0001
Salary
Location
Bangalore
Job Type
Full Time
Career Area
Engineering (Other)
Market
Water
Category
Permanent
Location
Bangalore
Description
We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading profe
Reference
R-105415
Expiry Date
01/01/0001
Salary
Location
Toronto
Job Type
Full Time
Career Area
Physical hydrogeology & hydrology
Market
Minerals & metallurgy
Category
Permanent
Location
Calgary
Edmonton
Vancouver
Toronto
Description
Hydrotechnical EngineerAre you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide
Reference
R-107199
Expiry Date
01/01/0001
Salary
Location
Boucherville
Job Type
Full Time
Career Area
Geotechnical engineering
Category
Permanent
Location
Boucherville
Description
Si vous êtes à la recherche d’un employeur qui a des projets internationaux d’ingénierie de grande envergure à vous proposer. Si vous souhaitez faire la différence auprès d’une multitude de communauté
Reference
R-112886
Expiry Date
01/01/0001
Salary
Location
Denver
Job Type
Full Time
Career Area
Project management
Category
Permanent
Location
Denver
Description
Why join us?We are hiring! AtkinsRéalis seeks a Senior Program Manager – High Tech to join our team in Denver. This role is an integral part of the High Tech and Industrial team and assists in busines
Reference
R-112874
Expiry Date
01/01/0001
AtkinsRéalis
Talent community
Would you like to know more? Not ready to apply? Join our talent community to stay connected and engaged with us at AtkinsRéalis.
Find out more