Document Controller
- Transportation
Are you ready to take the next step in your career?
Apply for this roleThis vacancy has now expired. Please see similar roles below...
Reporting directly to the Senior Document Control Manager this role is integral to the successful delivery of the project. The Document controller will be responsible for the promotion of the Document Management Strategy with the aim of making it ‘Business as Usual’. They will work closely with area / section team to which they are allocated to ensure that processes and systems are fully understood and adhered to. They will also be responsible for carrying out audits of the Document Management system across their particular area / section of responsibility and the programme.
Responsible for:
• Working with the Senior Document Controller to develop, manage and maintain the Alliance document control systems, software, processes and procedures for their particular area / section of responsibility working in conjunction with the Alliance Information Manager.
• Maintain a record of controlled documents both Incoming and Outgoing for their particular area / section of responsibility.
• Record incoming I outgoing correspondence, design and other documentation for their particular area / section of responsibility.
• Work with the Senior Document Controller to help regularly review and update Alliance specific Document Control procedures and processes and ensure compliance with these for their particular area / section of responsibility.
• Management of the review and approval cycle and ensure that project deadlines are met.
• Assist the Design and Alliance team for their particular area / section of responsibility to ensure accurate distribution of information, management of the review and approval cycle and ensure that project deadlines are met.
• Carry out regular QA checks on all published information/documentation for their particular area / section of responsibility in accordance with the alliance document control procedures to ensure compliance.
• Receive/check/distribute documents for their particular area / section of responsibility in accordance with the alliance document management procedures/distribution matrix.
• Provide help and support on the Alliance document management processes, procedures and software to all project users, both internal and external for their particular area / section of responsibility.
• Produce all document management reports in accordance with project requirements, both internal and external for their particular area / section of responsibility.
• Develop an awareness of and improve knowledge of other information management applications and systems for their particular area / section of responsibility.
• Hold regular review meetings with individual groups within the alliance team to discuss issues, provide help, support, guidance and enable knowledge sharing for their particular area / section of responsibility.
• Carry out regular document management training session and produce associated documentation for their particular area / section of responsibility.
Expected
• Previous experience in a document control position
• Working knowledge of collaboration/EDM systems (PW/eB)
• Some knowledge of civil engineering projects and a general technical ability
• Experience of setting up, implementing, managing, reviewing and monitoring document management systems
• Strong interpersonal and team working skills
• Excellent communication skills, both written and verbal
• Ability to work under pressure and meet timescales
• Logical approach
Preferred
• Self motivated and keen to learn
• Focussed attention to detail
• Organised; with an ability to manage their time efficiently and prioritise duties
• A 'can do I will do' approach
• A willingness to get Involved and do what's necessary to Improve the overall operation of the document management systems and the office
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.
If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
Are you ready to take the next step in your career?
Apply for this rolePreview
Middle EastContent type
BlogsPublish date
04/26/2024
Summary
By implementing reforms in the public sector and wider society, the KSA’s Vision 2030 has greatly improved government efficiency, bringing about new growth and investment opportunities. What is Visio
Preview
Middle EastContent type
BlogsPublish date
04/26/2024
Summary
By implementing reforms in the public sector and wider society, the KSA’s Vision 2030 has greatly improved government efficiency, bringing about new growth and investment opportunities. What is Visio
Related job roles
Salary
Location
Mount Pearl
Job Type
Full Time
Career Area
QSSE
Category
Permanent
Location
Mount Pearl
Description
AtkinsRéalis Industrial (Atlantic) Inc. is an ISO 9001 Company and a leading provider of Inspection and Quality services to the offshore oil and gas industry and natural resource sectors. Operating fr
Reference
R-113759
Expiry Date
01/01/0001
Salary
Location
Montréal
Job Type
Full Time
Career Area
Civil engineering
Category
Permanent
Location
Montréal
Description
**Programme de développement pour nouveaux gradués / Graduate development program** CPI en ponts et ouvrages d'artRejoignez-nous pour remodeler l'avenir avec AtkinsRéalis. AtkinsRéalis se consacre à l
Reference
R-113991
Expiry Date
01/01/0001
Salary
Location
Boucherville
Job Type
Full Time
Career Area
Engineering (Other)
Category
Contractor / Temporary
Location
Boucherville
Description
Pourquoi rejoindre notre équipe ?La connaissance de la condition des chaussées est un élément important du processus de gestion et de détermination des besoins. Afin d’obtenir ces informations relativ
Reference
R-112777
Expiry Date
01/01/0001
Salary
Location
Jonquière
Job Type
Full Time
Career Area
Natural sciences
Market
Environment & geoscience
Category
Permanent
Location
Jonquière
Description
Technicien(ne) en caractérisation et réhabilitation de sites contaminésPourquoi rejoindre notre équipe ?La division environnement est présentement à la recherche d’un(e) technicien(ne) en environnemen
Reference
R-112467
Expiry Date
01/01/0001
Salary
Location
Atlanta
Job Type
Full Time
Career Area
Project controls
Market
Project, programme & cost management
Category
Permanent
Location
Atlanta
Description
Why join us? It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of maki
Reference
R-110703
Expiry Date
01/01/0001
Salary
Location
Toronto
Job Type
Full Time
Career Area
Civil engineering
Market
Transportation
Category
Student
Location
Toronto
Description
Rail and Transit Co-op Student - Fall 2024Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.Are you looking
Reference
R-114147
Expiry Date
01/01/0001
Salary
Location
Mississauga
Job Type
Full Time
Career Area
Procurement
Category
Permanent
Location
Mississauga
Description
Senior Buyer/ Order AdministratorCome join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.AtkinsRéalis is one of C
Reference
R-114193
Expiry Date
01/01/0001
Salary
Location
Mississauga
Job Type
Full Time
Career Area
Business development
Category
Permanent
Location
Mississauga
Description
Bid LeadCome join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.Reporting to the Manager of Bids, the Bid Lead is
Reference
R-114176
Expiry Date
01/01/0001
Salary
Location
Mississauga
Job Type
Full Time
Career Area
Project management
Category
Permanent
Location
Mississauga
Description
Digital Project ManagerCome join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.AtkinsRéalis is one of Canada's la
Reference
R-113974
Expiry Date
01/01/0001
Salary
Location
Québec
Job Type
Full Time
Career Area
Administrative support
Category
Permanent
Location
Québec
Description
Adjoint(e) administratif(ive)Si vous êtes à la recherche d’un employeur qui a des projets internationaux d’ingénierie de grande envergure à vous proposer. Si vous souhaitez faire la différence auprès
Reference
R-113358
Expiry Date
01/01/0001
AtkinsRéalis
Talent community
Would you like to know more? Not ready to apply? Join our talent community to stay connected and engaged with us at AtkinsRéalis.
Find out more