Executive Personal Assistant / Secretary
- Cities & development, Project, programme & cost management
Are you ready to take the next step in your career?
Apply for this roleThis vacancy has now expired. Please see similar roles below...
- Sufficient and appropriate experience in an Executive PA role at a similar level
- Exceptional client liaison skills
- Excellent working knowledge of Word, Excel, Visio PowerPoint and Outlook and a strong awareness of IT technology available
- Strong communication skills, both verbal and written
- The ability to make decisions and use initiative
- Well organized with a methodical approach to day to day activities
- Ability to manage a fluctuating workload and maintain a calm dispositions at times when working under pressure
- Ability to manage multiple diaries
- A positive and team oriented outlook
- Ability to lead by example and share best practice with peers
- Experience or understanding of the Construction/ Engineering industry would be advantageous, however not essential
- Keen to learn and continue developing
- Ability to push back to “protect” the Country Director
- Actively broaden experience and expertise in line with the core competencies
- Ability to take minutes
- Screening phone calls, enquiries and requests, and handling them when suitable or directing to appropriate teams
- Being the first point of contact with people from both inside and outside the organization regularly liaising with clients, suppliers and other colleagues at all levels
- Organising, attending, recording and distributing minutes of meetings
- Keeping an accurate record of papers and electronic correspondence on behalf of the PD and maintaining an efficient retrieval system/ process
- Successfully working with senior management and collaborating with colleagues from across the Group
- Creating and overseeing the production of PD’s documents, letters, briefing papers, reports and presentations; demonstrating excellent literacy proficiency, particularly spelling and the correct use of punctuation and grammar
- Proof-reading documents to check they are complete and accurate
- Compiling, copying and distributing documentation
- Efficiently maintaining the PD’s reporting timetable and diary and arranging appointments and related requirements
- Conducting regular meetings with the PD to review and discuss upcoming events and other request
- Developing your understanding of the organisation’s Policy and arrangements for managing your own personal safety while at work
- Managing other individuals including undertaking performance and development reviews (PDRs) and mentoring and coaching less experienced colleagues
- Providing guidance, leadership and technical expertise to team members
- Completely communicating and interacting with others, in accordance with F+G’s values
Build relationship with client’s PA
- Substantive experience having progressed through demonstrating your established knowledge and understanding of business administration, and working with Senior Executives, excellent organisation and communication skills
- Ability to produce professional reports, minutes, briefing papers, documents and presentations
- Strong time management, planning/ organizing and presentation skills
- Good level of personal confidence and resilience
- Ability to lead/ manage
- Ability to manage workload and resources
- We developed communication, negotiation/ problem solving skills and ability to understand the needs of different stakeholders
- Understanding of health, safety and environmental requirements applicable to business/ office/ site environments
- Confidence to proactively work unsupervised and on your own initiative
- Clear understanding of the importance of accuracy, and demonstrate this in all your work
- Excellent standard or proficiency in oral and written communication with strong attention to detail
- Sound understanding of the main components of Microsoft Office and other role related software package
- Experience in dealing with Senior Executives in the region
- Good understanding and practical application of customer service principles and practices
Commercial/ Strategic thinking - Understanding of company financial management procedures
- Knowledge of the range of services provided by the company
- Familiarity and effective use of the organisation’s (company) Policies, and corporate systems and processes for delivering tasks
- Good understanding of the broader business including having an awareness of the strategic objectives.
- A competitive salary
- Accommodation allowance
- Transportation allowance
- 22 calendar days annual leave
- Medical and life insurance cover
- Company gratuity scheme
- Discretionary bonus scheme
- Annual flight allowance to point of origin
- Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants
Are you ready to take the next step in your career?
Apply for this rolePreview
Middle EastContent type
BlogsPublish date
04/16/2024
Summary
In the Kingdom of Saudi Arabia (KSA), you’ll find an awe-inspiring and profoundly transformative endeavor that encapsulates innovation, sustainability, and the unparalleled proficiency of AtkinsRéa
Preview
Middle EastContent type
BlogsPublish date
04/16/2024
Summary
In the Kingdom of Saudi Arabia (KSA), you’ll find an awe-inspiring and profoundly transformative endeavor that encapsulates innovation, sustainability, and the unparalleled proficiency of AtkinsRéa
Related job roles
Salary
Location
Overland Park
Job Type
Full Time
Career Area
Project management
Market
Environment & geoscience
Category
Permanent
Location
Atlanta
Houston
Description
Why join us?AtkinsRéalis seeks an energetic and highly motivated Senior Project Manager to join our team from one of our hub offices in Kansas City, Houston, or Atlanta. The ideal candidate will join
Reference
R-111106
Expiry Date
01/01/0001
Salary
Location
QUERETARO
Job Type
Full Time
Career Area
Mechanical engineering
Category
Fixed Term Contract
Location
Queretaro
Description
Actualmente en AtkinsReális (Faithful+Gould), un líder mundial en consultoría de proyectos y costos, nos encontramos en búsqueda de un Ingeniero(a) Mecánico(a).ObjetivoEncargado(a) de la gestión de pr
Reference
R-113654
Expiry Date
01/01/0001
Salary
Location
QUERETARO
Job Type
Full Time
Career Area
Civil engineering
Category
Fixed Term Contract
Location
Queretaro
Description
Actualmente en AtkinsReális (Faithful+Gould), un líder mundial en consultoría de proyectos y costos, nos encontramos en búsqueda de un Ingeniero(a) CivilObjetivo:Proveer administración de proyectos y
Reference
R-113653
Expiry Date
01/01/0001
Salary
Location
Boucherville
Job Type
Full Time
Career Area
Engineering (Other)
Category
Permanent
Location
Boucherville
Description
Technicien(e) métallurgieInspecteur(e) en soudage qualifié(e) CSA W178.1 de niveau 2 et ONGC Ultrason 2 afin de réaliser en chantier et en atelier des inspections et/ou de la surveillance de travaux d
Reference
R-104826
Expiry Date
01/01/0001
Salary
Location
Toronto
Job Type
Full Time
Career Area
Mechanical engineering
Category
Student
Location
Toronto
Description
We are seeking a highly motivated and dynamic Summer Intern to support our Senior Vice President of Capital. This role provides an excellent opportunity to gain exposure to strategic initiatives withi
Reference
R-113734
Expiry Date
01/01/0001
Salary
Location
Brossard
Job Type
Full Time
Career Area
Health & safety
Market
Transportation
Category
Permanent
Location
Brossard
Description
Gestionnaire, Sûreté et contrôle Le Réseau Express Métropolitain (REM) est un réseau de train léger automatisé conçu pour simplifier les déplacements dans la grande région de Montréal. Le REM est l'un
Reference
R-113591
Expiry Date
01/01/0001
Salary
Location
Belfast
Job Type
Flexible Working
Full Time
Career Area
Quantity surveying
Category
Permanent
Location
Belfast
Description
We’re AtkinsRéalis, a world-leading design, engineering, and project management organization. We connect people, data, and technology to transform the world’s infrastructure and energy systems. Our Pr
Reference
R-109095
Expiry Date
01/01/0001
Author
Gautham ShettyAuthor
Gautham ShettySalary
Location
Manchester
Job Type
Full Time
Career Area
Quantity surveying
Category
Permanent
Location
Whitehaven
Manchester
London
Description
We’re AtkinsRéalis, a world-leading design, engineering, and project management organization. We connect people, data, and technology to transform the world’s infrastructure and energy systems.Our Pro
Reference
R-108942
Expiry Date
01/01/0001
Author
Gautham ShettyAuthor
Gautham ShettySalary
Location
Manchester
Job Type
Full Time
Career Area
Quantity surveying
Category
Permanent
Location
Manchester
Description
We’re AtkinsRéalis, a world-leading design, engineering, and project management organization. We connect people, data, and technology to transform the world’s infrastructure and energy systems. Our Pr
Reference
R-108939
Expiry Date
01/01/0001
Author
Gautham ShettyAuthor
Gautham ShettySalary
Location
Toronto
Job Type
Full Time
Career Area
Sciences - multidiscipline
Market
Environment & geoscience
Category
Permanent
Location
Toronto
Description
Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to jo
Reference
R-110926
Expiry Date
01/01/0001
AtkinsRéalis
Talent community
Would you like to know more? Not ready to apply? Join our talent community to stay connected and engaged with us at AtkinsRéalis.
Find out more