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Health & Safety File Administrator

  • Job reference: FG-006278
  • Sector: Buildings, Construction, Infrastructure
  • Location: Leeds
This vacancy has now expired

Why not...

Faithful+Gould is one of the world’s leading project and cost management consultancies operating at the forefront of the transport, property and industry sectors. Part of the SNC Lavalin & Atkins group we provide CDM and health and safety services to many blue chip clients on a national basis. Placing great emphasis on the training, development and progression of our staff, we’re dedicated to providing high quality professional services with cutting-edge expertise. Join us and you’ll benefit from a development programme designed to ensure your career objectives are met in full. 
We are looking for a Health & Safety File Administrator to work with our growing team of health and safety professionals. Based in our Leeds office, you shall work as part of our CDM/Health and Safety team to meet our service delivery commitments in terms of health and safety file production and issue. In your role you will help and support our exciting and expanding workload in various sectors of industry

• Our brief for many clients is to produce electronic health and safety files to set templates and upload them onto client extranet or similar database systems within specific timeframes, to meet laid down KPI’s and invoice milestones
• Use of electronic database systems, input of information and as built information quickly and efficiently is therefore a key requisite, together with good communication skills, self motivation, attention to detail and general desire to succeed.
• Processing of client framework invoicing to our finance team and accurate tracking on excel spreadsheets is an important part of the role
• This business sector involves working on high value strategically important projects, framework volume projects of significant numbers of repetitive type works and a variety of individual construction projects of varying complexity.
• This is a fantastic opportunity for someone looking to join a leading market player in this field. In return we will provide the necessary support to develop your career.


Working for Faithful+Gould you will be involved in solving real problems from day one, with exposure to some of the most demanding projects.
We encourage vision, problem-solving, ambition, enthusiasm and drive. We recognise that people are the key to our success and the future of our business. We therefore ensure that we provide our employees with a varied workload and encourage them to extend themselves to reach their potential.

You will work on a range of problems like the following examples:

• Production of standard and non-standard health and safety files
• Assessment of contractor information, mechanical & electrical O & M manuals to meet client templates
• Liaison with clients and involvement in obtaining site information
• Working with the project team on the development of the existing project control systems to incorporate best practice and procedures
• Working on providing document standards and minimum standards of files to all projects
• Support senior managers in producing monthly reports, programmes and financial management of commissions
• Assist with production of documents and undertake general administrative procedures in the Leeds office, when required.
• Production of ad hoc reports informing the H&S Consultants of significant cost and time impacts and their effect on progress and budget


We are looking for individuals that can think laterally and possess a sound understanding of electronic database systems, typical Microsoft computer programmes and keyboard skills. Ideal candidates will be able to demonstrate strong interpersonal skills and can build and develop relationships, both internally and externally. 

Candidates should hold relevant educational qualifications in English, Maths, IT etc. Those candidates having the ability to multi task and understand that change and progress will happen and who are prepared to meet challenging targets will be preferred.

Using the information given in this job description please provide us with any information on relevant degree modules when applying.

Willingness to work towards becoming a senior administrator
Ability to achieve security clearance

The Individual 

Strong candidates will have:

  • The ability to lead and to work as part of a team 
  • The drive and self motivation to achieve and to continuously develop your technical & behavioural skills 
  • The ability to apply technical knowledge in analysing problems and creating solutions 
  • The aptitude to work on your own initiative 
  • A questioning/challenging approach 
  • Excellent verbal and written communication skills 
  • Strong attention to detail and ability to make correct judgements 
  • The ability to work and communicate effectively within multidisciplinary teams 
  • A commercial and client focused approach 

Additional Information

You will be office based but may be required to visit sites with health and safety professionals to meet contractors and give direction in terms of health and safety file information, format and delivery

Faithful+Gould will support you personally in providing training & development opportunities to help drive forward your career progression and ensure that you possess the necessary skills to excel in your role.

Atkins offers a fantastic range of benefits, which you can tailor to suit your own health, wellbeing, financial and lifestyle choices. 
All the information you need to know is available on our dedicated benefits portal; your reward, which is available to access 24/7 from any device:

Security – Please note: Successful candidates will be required to undergo a security vetting process and offers of employment will be subject to security clearance being granted

Security Clearance:

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview

If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance

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