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Office Administrator

  • Job reference: AD-001102
  • Sector: Aerospace, Defence, Security, Support Services
  • Location: Silchester
Atkins has the largest UK consultant capability in the Defence market. We are currently looking for an experienced Office Manager for our office in Silchester.

The business is a technical consultancy providing advice and engineering expertise to public, regulated and private sector clients.

The position is varied and interesting, working as part of a team who provide multidisciplinary support to complex projects both in the UK and in support of our other businesses overseas.


The Responsibilities

This is a varied and interesting role providing PA support to the senior management team along with office management responsibilities. These will include:
  • General administration and business support duties to the office including minute taking, meeting organisation, travel arrangements and report preparation.
  • Update statutory and Atkins online and manual registers relating to Health & Safety at work.
  • Provide interface between office and corporate procedures to ensure staff/ office compliance.
  • Develop and maintain office Business & Premises Continuity Plans.
  • Implement new office procedures where appropriate.
  • Prepare necessary New Starter Induction Checklists.
  • In conjunction with H&S and Security Reps, carry out New Starter Inductions.
  • Follow through on Skillport completion for new and existing staff.
  • Liaise with outside suppliers in accordance with company’s procurement procedures.
  • Ensure office runs to budget.
  • Corporate and social events management and organisation.
  • As Deputy Security Controller manage Access controls, Document controls and Security Clearances.
The Requirements

Essential

1. Sufficient level of experience of working in an office environment covering administration and customer services duties.
2. Experienced user of Microsoft Word, Excel, Outlook and PowerPoint.
3. Proven organisational skills.
4. Proven ability to work on confidential documents and issues.
5. Ability to work with minimal supervision with a proactive approach.
6. Accurate record keeper, Systems and Process driven with some proven experience in implementing change, i.e. electronic filing system consolidation, effective use of Outlook.
7. Self sufficient, vibrant and a keen team player.
8. Strong communicator, with confident and approachable manner.
9. Motivated to progress and improve current procedures.

Desirable

1. Experience of databases e.g. Microsoft Access
2. Understanding of QA procedures and audits
3. Knowledge of Sharepoint
4. Knowledge of Adobe Suite or similar DTP packages

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.

If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

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