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Office Secretary

  • Job reference: FG-002313
  • Sector: Programme Management, Support Services
  • Location: Doha
This vacancy has now expired

Why not...

Faithful+Gould is one of the world’s leading consultancies providing integrated project and programme management services for construction and engineering projects, with a turnover in excess of £200 million.

Faithful+Gould worldwide has access to 2,300 consultants, of whom 400 are located in the Middle East across six offices. We have successfully delivered commercial advice and management support for over 65 years to clients in Asia Pacific, Europe, Middle East, UK, and North America. We are a wholly-owned subsidiary of the Atkins Group, the design and engineering company.

Active in the Middle East for 18 years, Faithful+Gould combines in-depth knowledge of the region with the ability to draw on our global resource and constructive expertise, to deliver the most challenging of projects. With registered companies in Dubai, Abu Dhabi, Qatar, Oman, Saudi Arabia, and Kuwait, this makes us one of the strongest international construction consultancies in the region.

Due to continued success in the Qatar we are now seeking to add an Office Secretary to join an established professional team, committed to technical integrity, innovation and development of its people.

Office Secretary

As part of our restructuring of our business we require an Office Secretary who will report directly to the Office Manager.

The Office Secretary will provide direct support to the senior managers who are office based.

General duties will include the production and issuing of formal correspondence, documents, and presentations, whilst managing our internal records, spreadsheets and databases.

Core Responsibilities:

•To support the head office management team in day to day duties throughout the project lifecycle from inception to completion.
•Provide support to the bid management team
•Using content management systems to maintain and update websites and internal databases;
•Arrange and attend meetings, organising the facilities, agenda, taking minutes and keeping notes; and distribution of approved meeting minutes.
•Ordering and maintaining stationery and equipment;
•Sorting and distributing incoming post and organising and sending outgoing post;
•Liaising with colleagues and external contacts to book travel and accommodation;
•Organising and storing paperwork, documents and computer-based information;
•Photocopying and printing various documents, sometimes on behalf of other colleagues.

Core Requirements:

•Extensive experience and expertise in a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc.
•An aptitude for using computer based system and techniques.
•Excellent Communication skills and the ability to work closely with team members located in different offices
•Self motivated, willing to learn and flexible.

Desirable Experience:

•Experience of working within multicultural teams
•Experienced of working in the Middle East

Rewards & Benefits:

We offer an excellent package which includes

•A competitive salary
•Accommodation allowance
•Transportation allowance
•Medical and life insurance cover
•Company gratuity scheme
•Discretionary bonus scheme Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultant

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