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Personal Assistant / Team Organiser

  • Job reference: CS-002240
  • Sector: Support Services
  • Location: London
This vacancy has now expired

Why not...

Group Services are looking to recruit an organised and focussed individual to provide both secretarial and administrative duties whilst supporting senior members of the team in our London office.

This is a fantastic opportunity for an individual with excellent experience of administrative procedures, who has the ability to work on their own initiative and be the point of contact within the team for key stakeholders across Group Services.

Please note, this role is being advertised internally for grade 8


Responsibilities
• Organising workshops and meetings, ensuring the manager is well prepared, and being the first point of contact for delegates including supporting colleagues from other offices when visiting clients as and when required.
• Preparation and maintenance of electronic and manual filing systems, responsibility for maintaining office systems such as archiving.
• Assisting with the development and implementation of new administrative systems/processes.
• Creating and, in collaboration with colleagues, overseeing the production of documents, briefing papers, reports and presentations; proof-reading documents to check they are complete and accurate. Taking, typing and distributing minutes of meeting.
• Dealing with incoming email and general correspondence and responding on behalf of the manager, as directed.
• Screening phone calls, enquiries and requests, and handling them when suitable or directing to appropriate teams.
• Being the first point of contact with people from both inside and outside the organisation; regularly liaising with clients, suppliers and other colleagues at all levels.
• Efficiently maintaining schedules and calendars and coordinating meetings including associated requirements. You will be responsible for arranging overseas travel and accommodation.
• Deputise for another administrative support member when necessary.

The requirements:
• Be able to demonstrate an established knowledge and understanding of office administration, excellent organisation and communication skills.
• Ability to produce professional reports, briefing papers, documents and presentations.
• Strong time management, planning / organising and presentation skills.
• Good level of personal confidence and resilience.
• Ability to lead / manage an office related project.
• Well-developed communication, negotiation/problem solving skills and ability to understand the needs of different stakeholders.
• Understanding of health, safety and environmental requirements applicable to business/office environments.
• Excellent standard of proficiency in oral and written communication with strong attention to detail.
• Sound understanding of the main components of Microsoft Office and other related software packages.
• Good understanding and practical application of customer service principles and practices.
• Ability to form effective working relationships with colleagues, clients and suppliers.
• Great team player.

Rewards and benefits:

Atkins offers a fantastic range of benefits, which you can tailor to suit your own health, wellbeing, financial and lifestyle choices.
All the information you need to know is available on our dedicated benefits portal; your reward, which is available to access 24/7 from any device: http://www.yourrewardatkins.com

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.

If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance

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