Why join us?
It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of making sure that our clients and employees, feel this purpose every day. AtkinsRéalis is proud of our company culture that promotes, diversity, equity and inclusion. Our company ethos include collaboration through the connection of people, data and technology. We are a global firm, who leverages having employees located throughout the world, creating valuable partnerships and doing our part to make this planet and its people, thrive. We need energetic, passionate and eager professionals like you to join our team. AtkinsRéalis is seeking a Project Assistant III to join our Ocoee, FL office.
Under direction, provides a full range of proficient administrative and project coordination support to a team of professionals and managers, demonstrating initiative and knowledge of the organization. Motivated self-starter willing to learn and utilize various FDOT and Turnpike-specific systems and applications.
About Us:
AtkinsRéalis is one of the world’s most respected design, engineering, and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.
How will you contribute to the team?
AtkinsRéalis seeks an energetic and highly motivated self-starter to join our team in Ocoee, FL as an Administrative Project Assistant supporting the Florida’s Turnpike Enterprise (FTE) General Engineering Consultant (GEC) Program, working as an “extension of staff” in the client’s office in Ocoee, FL (metro Orlando area). The position will provide a full range of proficient administrative and project coordination support to a team of professionals and managers, demonstrating initiative and knowledge of the organization.
- May compose correspondence on own initiative about administrative or routine matters, for supervisor's approval
- Initiates calls to obtain services, follow up or coordinate actions to relieve management or professional personnel of administrative workload
- Acts as liaison between manager and staff.
- Anticipates and prepares materials needed for conferences, travel, correspondence, appointments and meetings, informing appropriate personnel. May assist in preparing Power Point presentations.
- Works with client and staff to schedule meetings.
- Performs word processing of letters, memos and other documents which are often of a confidential nature. May take and transcribe notes and meeting minutes
- Screens telephone calls, personally responding to routine requests for information and directing other calls to proper office or personnel.
- Prepares spreadsheets and other special, recurrent or one-time reports, summaries or replies to inquiries as instructed, selecting relevant information from a variety of sources such as reports, documents, correspondence, computer system and other offices.
- Advises other administrative support staff of new procedures and coordinates activities and tasks with personnel at various offices.
- Routes work in manager's absence and ensures smooth functioning of office.
- Performs designated administrative tasks such as making photocopies, sends or receives email, and/or electronic communications to support department activities
- Coordinates the efforts of affected programs and performs document review for filing adequacy to obtain correct, complete documents for execution and/or filing with agencies
- Communicates and interacts with internal and external clients in a professional and courteous manner..
- Creates, maintains and organizes communication and project files, both hardcopy and paperless. Supports and advances the paperless filing initiative.
- Performs such other duties as the Supervisor may from time to time deem necessary.
What will you contribute:
- High school diploma (or equivalent) plus six years related experience OR an Associates Degree in a related administrative field plus four years related experience is required.
- Solid communication, interpersonal and organizational skills.
- Good command of English grammar and spelling. Strong Microsoft Office skills (Word, Excel, Outlook, Access and Power Point).
- Familiar with DocuSign and distributing document packages for approval signatures.
What we offer at AtkinsRéalis:
AtkinsRéalis realizes that health, mental and financial wellbeing, are all equally needed to achieve balance in life. We are pleased to offer a robust rewards package that help our employees have peace of mind in and outside of work. Our benefit offerings address all of the areas that are part of living a healthy life. We recognize that what is important to people, continues to change. Some of our other benefits to ensure our employees feel supported, include continuing to offer health and dental coverage for domestic partners and a full list below. Our culture is one of providing support and training for our employees to thrive. We offer learning and development programs, training, career pathing opportunities, and a tuition reimbursement plan. At AtkinsRéalis, you will enjoy a robust rewards package which includes:
· Competitive salary
· Flexible work schedules
· Group Insurance
· Paid Family Leave
· Two Floating Holidays
· Paid Parental Leave (including maternity and paternity)
· Pet Insurance
· Retirement Savings Plan with employer match
· Employee Assistance Program (EAP)
· Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program
· An inclusive culture of Employee Resources Groups centered around women, African-Americans, Hispanics, LGBTQ+, Neurodiversity and Emerging Professionals.
A Foundation that is employee-funded with a 2-to-1 match from the company providing STEAM education for minorities from K-12 to college
If this sounds like you and you would like to expand your career with us, apply today!
AtkinsRéalis is an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Veteran/Disability.
Please review AtkinsRéalis Equal Opportunity Statement here:
https://careers.atkinsrealis.com/equal-opportunities-statement
AtkinsRéalis cares about your privacy and are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.
By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.
Upon acceptance of an offer, all candidates must go through a drug screen test and background check. AtkinsRéalis is a federal contractor which mandates a satisfactory background screening report and drug test that supersedes state laws.
Note to staffing and direct hire agencies:
In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. https://careers.atkinsrealis.com/recruitment-agencies
