Project Assistant job in Austin

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Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.

Atkins seeks an energetic and highly motivated self-starter to join our office in Austin, TX as a Project Assistant.

Major Function/Role:

Provides full range of proficient administrative tasks (scheduling meetings, processing invoices, assisting with project reviews, etc.) and project coordination support to a team of Project Managers, Engineers and professionals, demonstrating initiative and knowledge of the organization.

Major Function/Role:

Based on knowledge of supervisor's views, may compose correspondence on own initiative about administrative or routine matters, for supervisor's approval.
Initiates calls to obtain services, follow up or coordinate actions to relieve management or professional personnel of administrative workload.
Acts as liaison between manager and staff.
Anticipates and prepares materials needed for conferences, travel, correspondence, appointments and meetings, informing appropriate personnel. May assist in preparing Power Point presentations.
Performs word processing of letters, memos and other documents which are often of a confidential nature. May take and transcribe notes and meeting minutes.
Screens telephone calls, personally responding to routine requests for information and directing other calls to proper office or personnel.
Prepares spreadsheets and other special, recurrent or one-time reports, summaries or replies to inquiries as instructed, selecting relevant information from a variety of sources such as reports, documents, correspondence, computer system and other offices.
Advises other administrative support staff of new procedures and coordinates activities and tasks with personnel at various offices.
Routes work in manager's absence and ensures smooth functioning of office.
Performs designated administrative tasks such as making photocopies, sends or receives email, fax transmission and/or electronic communications to support department activities.
Coordinates the efforts of affected programs and performs document review for filing adequacy to obtain correct, complete documents for execution and/or filing with agencies. Works within assigned budget for tasks, keeps track of budgets and alerts project manager when extra effort may be required to accomplish tasks.
Communicates and interacts with internal and external clients in a professional and courteous manner. Provides project manager with frequent, useful updates on project status and budget.
Creates, maintains and organizes communication and project files, both hardcopy and paperless. Supports and advances the paperless filing initiative.
Creates and maintains efficient, informative project schedules for use by project manager and internal/external clients. Parses schedules for most efficient file size.
Performs such other duties as the Supervisor may from time to time deem necessary.

Education & Experience

High school diploma (or equivalent) plus six years related experience or an Associate’s Degree in a related administrative field plus four years related experience is required.

Special Skills:

Solid communication, interpersonal and organizational skills. Good command of English grammar and spelling.
Strong Microsoft Office skills (Word, Excel, Outlook, Access, and Power Point).
Oracle and Deltek Vision are a plus.

Professional Registrations:

None

Atkins offers its employees a robust rewards package which includes: a competitive salary; a broad benefits package including medical/RX, dental, vision, life, disability, legal, hospitalization and other valuable voluntary options; generous time-off programs; flexible work schedules; 401(k) with employer match; professional and career development opportunities through our corporate university, as well as a highly-regarded tuition reimbursement program; and an unmatched culture focused on client-service, quality, and tireless pursuit of excellence in all we do. Atkins is an equal opportunity, drug-free employer

committed to diversity in the workplace. EOE/Minorities/Females/Vet/Disability.

Please view Atkins Equal Opportunity Statement here:

http://careers.atkinsglobal.com/File.ashx?path=Root/Documents/north-america-welcome-new-employee/Equal_Opp_Stmt.pdf

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Project Assistant

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This vacancy has now expired. Please see similar roles below...

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