PROJECT SECRETARY (CONTRACT 12 MONTHS)

Required Skills / Qualifications

• F.7 or above with formal secretarial training;
• Minimum 4 years’ relevant experience;
• Proficient in PC knowledge (including MSWord, Excel, PowerPoint and Chinese Word Processing);
• Good command of written and spoken English and Chinese;
• Initiative and able to organize work efficiently and independently;
• Strong communication and interpersonal skills;
• Immediate available is preferred.
   
  Responsibilities
• Provide high level secretarial and administrative support for the Head of Organisation. 
• Requires discretion, confidentiality and detailed knowledge of the organisation’s operations, procedures and people;
• Manage the Director / MD / CEO's appointments and schedules and make travel arrangements to make best use of their time; 
• Maintain the executive's special / strategic projects. Advises, supports, assists, coordinates and collaborates on special projects which are highly complex and involve creation and oversight of multifaceted teams;
• May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources;
• Handle confidential information and maintain the security of the executive’s records and files. Perform other administrative tasks using independent judgment and discretion;
• Plan, organise and schedule own workload so that these activities are completed accurately and on time;
• Activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

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