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Proposal Coordinator

  • Job reference: NA-001941
  • Sector: Sales & Marketing
  • Location: Austin
This vacancy has now expired

Why not...

Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.

At Atkins, we offer our employees more than just a job; we offer an opportunity to shape the world for generations to come through innovative and sound design. Few companies can rival the size and diversity of our projects - we plan, design and enable solutions.

Atkins seeks an energetic, highly motivated, detail-oriented, self-starter to join our team in Austin, TX as a Proposal Coordinator.

Under supervision, work with MarCom and technical staff to coordinate and develop RFP-compliant, competitive, and quality marketing proposals and statements of qualification. Understands the Atkins brand initiatives and marketing and business development process in marketing tools and systems and has full working knowledge of Vision info centers. This is an organizational and logistics-focused role.

Job Duties:

Under guidance of manager, drives pursuit process.

Provide advanced Vision queries.

May draft proposal assignment guide and schedule.

Set up proposal kick-off and other pursuit meetings, reviews, meals if needed.

Order supplies as needed.

Assist with storyboard discussions.

May assist with budget tracking and schedules, alerting proposal manager of status.

Pull resumes and project descriptions from Vision.

May conduct research.

Coordinate with support services (legal, accounting, HR) on administrative sections of the pursuits (e.g., forms, statistics).

Lay out the proposal using an InDesign template.

Coordinate all graphics through the design artists.

Coordinates and helps produce, package, and track the proposal for delivery, ensuring that proposal submission deadlines are always achieved.

Assist in development of PowerPoint presentations and coordinate any leave-behind materials with the graphic artists.

Follow Atkins North America proposal development process and use consistent set of tools, including using best practice/ISBP principles.

Assists with the proposal closeout process ensuring that it is complete.

May lead less complex proposal efforts.

May perform such other duties as the supervisor may from time to time deem necessary.


Excellent communication, interpersonal, and organizational skills.

Good command of the English language.

Experience with design build is a plus.

Strong grammar and spelling abilities.

Computer skills required and proficiency with Microsoft Office Suite.

Self-starter, multitasker, team player, works well under pressure, and follows through on tasks, keeps the team informed of changes.

Good attention to detail and shows desire to take on responsibility.

Working knowledge of Adobe InDesign a plus.

Education and Experience:

Bachelors’ degree in English, Journalism, Marketing or related major preferred with two years’ experience. Without a degree, twelve years of relevant experience; preferably supporting proposals in the A/E/C industry. 

Some knowledge of the engineering industry desirable; can understand the basics and can tell whether text is addressing the solicitation requirements. Good communication skills. Good command of English language. 

Atkins offers its employees a robust rewards package which includes: a competitive salary; a broad benefits package including medical/RX, dental, vision, life, disability, legal, hospitalization and other valuable voluntary options; generous time-off programs; flexible work schedules; 401(k) with employer match; professional and career development opportunities through our corporate university, as well as a highly-regarded tuition reimbursement program; and an unmatched culture focused on client-service, quality, and tireless pursuit of excellence in all we do. Atkins is an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Vet/Disability.
Please view Atkins Equal Opportunity Statement here:

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