Receptionist/Secretary

Job Summary

Faithful+Gould are currently looking for an experienced Receptionist/Secretary to form part of main office admin.

Faithful+Gould is one of the world’s leading consultancies providing integrated project and programme management services for construction and engineering projects, with a turnover in excess of £200 million.

Faithful+Gould worldwide has access to 2,500 consultants, of whom 450+ are located in the Middle East across six offices. We have successfully delivered commercial advice and management support for over 65 years to clients in Asia Pacific, Europe, Middle East, UK, and North America. We are a wholly-owned subsidiary of the Atkins Group, the design and engineering company.

Faithful+Gould combines in-depth knowledge of the region with the ability to draw on our global resource and constructive expertise, to deliver the most challenging of projects. With registered companies in Dubai, AbuDhabi, Qatar, Oman, Saudi Arabia, and Kuwait, this makes us one of the strongest international construction consultancies in the region.

Responsibilities

• Greets visitors and direct them to the appropriate department or individual
• Ensure reception area is tidy and presentable, with Necessary stationary and material
• To provide secretarial and administrative support to the Team
• Typing reports, minutes, e-mails, letters, faxes etc.
• Diary management (on Outlook) for Management.
• Raising orders and checking invoices
• Scanning documents.
• Photocopying documents and sending faxes.
• Recording incoming and outgoing mail.
• Answering telephone and taking messages for Management.
• Arranging meetings, booking rooms and arranging hospitality.
• Making travel arrangements car hire, flights, hotels.
• Collating and binding of documents.
• Monitoring holiday rotation for the department.
• Filing documents
• Any other duties as required by Management
• Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. 

Requirements

• Secondary School Diploma or equivalent.
• Proven secretarial skills, or appropriate qualification.
• Professional attitude and appearance.
• Excellent typing skills
• Computer literate and proficient in Microsoft Office packages, particularly Word.and Excel;
• Relevant experience, minimum 3 years
• Must be highly self-motivated and professional.
• Must contribute and share ideas, and support others.
• Must be able to plan and organize, prioritizing own workload
• Excellent written and spoken English language skills

• We offer an excellent package which includes:
• A competitive salary
• Accommodation allowance;
• Transportation allowance;
• 22 calendar days annual leave;
• Medical and life insurance cover;
• Company gratuity scheme;
• Discretionary bonus scheme;
• Annual flight allowance to point of origin
• Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants.