Regional Architecture & Masterplanning Office Manager
- Cities & development
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Atkins Architects operate from 12 regional offices in the UK and have a wide variety of skills such as Architects, Building Surveyors, Interior Designers, Landscape Architects, Urban Designers and Master planners.
We primarily focus on Education, Commercial, Residential, Rail station design, Aviation, Defence, Energy and the water markets nationally but every one of the regional offices has its own unique local market focus.
Atkins Architects are looking for a Regional Office Manager to support the operational performance of the diverse business we have in the London region. Atkins Architects have a national team of nearly 400 staff reporting into 4 regional managers and we are looking for a candidate to support these regional managers and the business operations more generally in that region. This role is considered to be key to the regions success as it will allow a growing business to improve its efficiency and therefore capability in region, freeing up valuable time for others to focus on business growth and clients.
We are looking for an enthusiastic and proactive new member to work with our existing business support and senior management team to support the operational performance of this national business.
We are looking for someone to:
• Have a proven track record of office management experience
• Have a detailed understanding of a range of office software, including outlook, spreadsheets and databases, to ensure the efficient running of the office
• Have a willingness to develop new ways of working, helping to improve the business efficiency
• Be flexible and creative in their approach to challenges
• Be proactive and supportive
• Ideally have past experience of an Architectural practice however this is not essential
As an example, here are a few of the types of duties that would be involved: (this list is not exclusive and is only a guide, more detailed tasks will be discussed upon interview and appointment.
• Ensure a staff database is updated and maintained on a monthly basis with new starter and leavers
• Maintaining training data, providing recommendations of training needs as well as data around staff’s mandatory training modules
• Support the accuracy of our resource management system and provide clear reports to the regional leaders
• Maintain a current project list within the office and ensure the local bid tracking document is being updated by the senior leadership team on a weekly basis
• Support the consistent application of national initiatives such as newsletters, weekly team meetings etc
• Diary and meeting organisation support to the regional managers and senior leadership team in region
• Proactively prepare material for the regional managers to ensure they are prepared for the on-going cycle of human resource actions such as professional development reviews and promotion processes
• General office support such as travel bookings, timesheet completion, office stationary etc
Someone who has:
• Be a good communicator both verbally but also in the production of written or visual information
• Be a leader of the team in region, supporting the varied needs of the business personnel
• Establish, maintain and develop relationships with the other regional office managers as well as the other business support teams in the region
• Be capable of making recommendations for review and sign off by others
• Be capable of pulling data and stats together from various sources and providing these in a concise format to the regional manager
• Be engaged with the successful running of the office and region generally
Below is the list of tasks as prepared by a current office managers in addition to this we need the role to be more strategic, forward thinking and proactive operational support role.
Manage online filing systems
Organise the office seating
Organise IT equipment liaising with internal IT team
Maintain supplies of stationery, business cards and equipment
Maintain the condition of the office and arrange for necessary repairs
Assist with the recruitment of new staff, including training and induction staff development and training
To deal with any incidents or complaints speedily and effectively within company procedures
Assisting with timesheet chasing including input of time where required, and approving agency time
Organise meetings/conference room bookings and arranging refreshments when required
Arrange travel i.e. hotel reservations and taxis/car hire when required
Processing inward and outward mail
Maintaining CV list and uploading CVs
Ad-hoc administration / secretarial duties which may arise
Effective liaison with other Secretaries/PAs within the Business
Raising RFS for team as and when required including office moves
Processes expenses and invoices
Updating staff lists
Maintaining staff PPE
Manage internal staff relations
Implement office policies and procedures ensuring deadlines are met
Manage office subscriptions
Monitoring of departments IT costs
Updating and implementing HR Calendar duties including PDR’s for managers
Assisting with processing of compliance modules and R&D Tax credits
Skillports
HR calendar
SRO
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.
If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
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IndiaContent type
BlogsPublish date
03/27/2024
Summary
The engineering firm you choose will significantly impact your career. Select the right one, and you'll find your career goals supported, a healthy work-life balance and the team dynamic that you
Preview
IndiaContent type
BlogsPublish date
03/27/2024
Summary
The engineering firm you choose will significantly impact your career. Select the right one, and you'll find your career goals supported, a healthy work-life balance and the team dynamic that you
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