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Senior Adminstrator

  • Job reference: AD-000942
  • Sector: Support Services
  • Location: London
This vacancy has now expired

Why not...

Atkins is looking for an experienced Senior Administrator to join our Aerospace, Defence, Security & Technology (ADS&T) business based in our London Office at Euston Tower.  The business is a technical consultancy providing advice and engineering expertise to public, regulated and private sector clients.
 
The position is varied and interesting, working as part of a team across 7 UK offices, who provide multidisciplinary support to complex projects both in the UK and in support of our other businesses overseas.
 

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.

 

If applying to this role please do not make reference to (in conversation) or include in your application or CV,  details of any current or previously held security clearance. 

 

You are required to be flexible in terms of work location and travel. If deployed at client site you should be geographically mobile and be prepared to work anywhere in the UK.



 
The requirements:
  • A strong communicator who can liaise with contacts face to face and over the phone 
  • Strong Administrative experience
  • Conversant in Outlook, Word, Excel and PowerPoint
  • Able to create documents/reports/processes appropriate to the needs of the office
  • Able to demonstrate organisational ability, use initiative and prioritise workload
  • Good written and communication skills and a professional manner
  • Self-sufficient/ability to work independent from instruction with a proactive approach
  • Excellent attention to detail
 
Responsibilities
  • Office Coordination and general office duties
  • Managing all new starters, leavers and transfer and associated administration
  • Budgets and managing corporate card
  • Assist with travel bookings
  • Local Information Assurance Manager for local office
  • Office Safety Champion
  • Support to team members and other offices when required
Office Coordination and general offices duties:
Post
  • Emailing staff who have post to collect.  Sending reminders when not collected
  • Ensuring adequate supplies of expenses envelopes available
  • Liaising with Post Room on special delivery/courier requests
Photocopiers
  • Responsible for all copiers floorplate
  • Ensuring all in working order with regular checks throughout the day
  • Ensuring adequate toners available
  • Reporting faults to engineers and liaising with them on arrival
Desks
  • Maintaining a tidy agile environment and IT equipment for each desk
  • Manage distribution list’s
  • Coordinate office moves
  • Saving desktops for visiting staff if required
Lockers
  • Maintaining list of lockers allocated
  • Identifying lockers needing to be returned due to secondment
  • Keeping a waiting list
Conference Room Bookings
  • Taking bookings for conference room 30.6
  • Ensuring meeting room/Offices are clean and tidy
  • Ensuring whiteboard pens etc stocked
  • Support with booking internal and external conference rooms
Other
  • Dealing with staff adhoc office enquiries
  • Printing documents/binding for visiting staff
  • Assisting staff with organising various tasks i.e. photographer, compiling photo schedule of staff, collection of workshop material etc
  • Budgets and managing Corporate Card
Stationery
  • Ensuring stationary cupboard fully stocked of all items
  • Ordering of catering supplies
  • GIS Charges
  • Review monthly GIS charges
  • Alert those highlighted as high users
Staff engagement budget
  • Recognition Awards
  • Liaising with staff on which voucher they want
  • Processing online vouchers and gift cards
  • Ensuring online vouchers received by staff
  • Printing receipts and coding
Assist with Travel Bookings
  • When required, booking hotels, trains, flights or car hire
  • Advice on travelling to certain countries
  • Support with Visa’s
 
Local Information Assurance Role
  • Local point of contact for information
  • Participating in weekly IA meetings

 


 

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