Senior Adminstrator job in London

This vacancy has now expired. Please see similar roles below...

Atkins is looking for an experienced Senior Administrator to join our Aerospace, Defence, Security & Technology (ADS&T) business based in our London Office at Euston Tower. The business is a technical consultancy providing advice and engineering expertise to public, regulated and private sector clients.

The position is varied and interesting, working as part of a team across 7 UK offices, who provide multidisciplinary support to complex projects both in the UK and in support of our other businesses overseas.

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.

If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

You are required to be flexible in terms of work location and travel. If deployed at client site you should be geographically mobile and be prepared to work anywhere in the UK.

The requirements:

A strong communicator who can liaise with contacts face to face and over the phone
Strong Administrative experience
Conversant in Outlook, Word, Excel and PowerPoint
Able to create documents/reports/processes appropriate to the needs of the office
Able to demonstrate organisational ability, use initiative and prioritise workload
Good written and communication skills and a professional manner
Self-sufficient/ability to work independent from instruction with a proactive approach
Excellent attention to detail

Responsibilities

Office Coordination and general office duties
Managing all new starters, leavers and transfer and associated administration
Budgets and managing corporate card
Assist with travel bookings
Local Information Assurance Manager for local office
Office Safety Champion
Support to team members and other offices when required

Office Coordination and general offices duties:

Post

Emailing staff who have post to collect. Sending reminders when not collected
Ensuring adequate supplies of expenses envelopes available
Liaising with Post Room on special delivery/courier requests

Photocopiers

Responsible for all copiers floorplate
Ensuring all in working order with regular checks throughout the day
Ensuring adequate toners available
Reporting faults to engineers and liaising with them on arrival

Desks

Maintaining a tidy agile environment and IT equipment for each desk
Manage distribution list’s
Coordinate office moves
Saving desktops for visiting staff if required

Lockers

Maintaining list of lockers allocated
Identifying lockers needing to be returned due to secondment
Keeping a waiting list

Conference Room Bookings

Taking bookings for conference room 30.6
Ensuring meeting room/Offices are clean and tidy
Ensuring whiteboard pens etc stocked
Support with booking internal and external conference rooms

Other

Dealing with staff adhoc office enquiries
Printing documents/binding for visiting staff
Assisting staff with organising various tasks i.e. photographer, compiling photo schedule of staff, collection of workshop material etc
Budgets and managing Corporate Card

Stationery

Ensuring stationary cupboard fully stocked of all items
Ordering of catering supplies
GIS Charges
Review monthly GIS charges
Alert those highlighted as high users

Staff engagement budget

Recognition Awards
Liaising with staff on which voucher they want
Processing online vouchers and gift cards
Ensuring online vouchers received by staff
Printing receipts and coding

Assist with Travel Bookings

When required, booking hotels, trains, flights or car hire
Advice on travelling to certain countries
Support with Visa’s

Local Information Assurance Role

Local point of contact for information
Participating in weekly IA meetings

Unlock NEOM careers with AtkinsRéalis

Preview

Middle East

Content type

Blogs

Publish date

04/18/2024

Summary

In the vast expanse of the Saudi Arabian landscape, you’ll find a beacon of innovation, a vision for a better, greener tomorrow. NEOM sits in the heart of the Tabuk province and isn’t just anothe

Preview

NEOM sits in the heart of the Tabuk province and isn’t just another city.

Unlock NEOM careers with AtkinsRéalis

Preview

Middle East

Content type

Blogs

Publish date

04/18/2024

Summary

In the vast expanse of the Saudi Arabian landscape, you’ll find a beacon of innovation, a vision for a better, greener tomorrow. NEOM sits in the heart of the Tabuk province and isn’t just anothe

Preview

NEOM sits in the heart of the Tabuk province and isn’t just another city.

Senior Adminstrator

Are you ready to take the next step in your career?

This vacancy has now expired. Please see similar roles below...

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