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Senior Front of House Co-ordinator

  • Job reference: R-028504
  • Sector: Atkins
  • Location: Cardiff

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

Providing an efficient support service to the team, duties will include but are not restricted to:

  • Reception duties, meet & greet guests
  • Answer incoming calls, direct accordingly
  • Deal with deliveries, couriers etc.
  • Proactive booking of travel and accommodation via the company’s approved travel agent
  • Dealing with correspondence, filing and archiving
  • Preparing presentations/reports/packs
  • General typing/formatting of documents
  • Deputise for other administrators when necessary
  • Manage office services, meeting rooms, order stationery, coffee, tea etc., ensure stationery stocks replenished across the office
  • Liaise with other support staff to provide support when required
  • Assist with any ad-hoc administration duties
  • Administration support with Sharepoint and Microsoft Teams (training will be provided if required)
  • Fire Marshall (training will be provided)
  • First Aider (training will be provided)
  • Line manager to the front of house assistant
  • Support House Manager – Monitor and update ‘House Manual’ and ‘Property in Atkins Database (PAD)’ and collation of all relevant H&S and maintenance documentation for both.  Carrying out office risk assessments, audits and close out of actions.  Organise, monitor and refresh all first aid and fire infrastructure (training, first aid and firefighting equipment).  Assist with risk management for (location) reviewing and updating relevant documents and procedures.  Oversee facilities management and liaising with suppliers for routine maintenance and repair work

Requirements

  • Professional and confident manner
  • Organised and efficient
  • Flexible, approachable and willing to pitch in with all tasks and step away from routine when the pressure is on
  • Positive proactive approach
  • Experience of working in a similar role is preferred
  • Excellent administration and communication skills
  • Computer literate including working knowledge of Microsoft Suite (Outlook, Excel, Word and PowerPoint).
  • Good team player and willing to support the team
  • Good organisation skills with ability to manage multiple tasks
  • Good time management skills with ability to work to deadlines

ATKINS, part of the SNC Lavalin Group, is committed to having a diverse and inclusive workforce. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview.

If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

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