Event Facilities Assistant Manager - Contract

• Studying, understanding and managing each assigned contract package

• Holding and minuting a start up meeting covering contractor obligations for performance bonds, safe work practices, work method statement, schedules, etc

• Holding minuting weekly meeting with contractor to review status, work schedules and publishing the minutes within 24 hours

• Reviewing work method statements with HSE staff and ensuring that these methods meet all safety regulations

• Monitoring daily the work activities of the contractor making sure that daily tool box meetings are held, published work methods and schedules are followed, safe work practices are rigorously enforced and contractors provide proper supervision

• Preparing and filing one HSE report daily

• Reviewing and recommending staff levels for accreditation purposes to support the standby requirements of the contractor

• Issuing work instructions as required

• Preparing and reviewing variation orders as required based on change requirements identified

• Carrying out assigned Engineering Service Desk (ESD) duties during the event

• Ensuring that dismantling, demobilization and close out activities are completed as schedule including the reconciliation of the all invoices, the receipt of as built drawings and inventory lists, holding and minuting a final contractor debrief meeting, the completion of contractor performance evaluations, the issuing of substantial completion certificates

• Attending and supporting all project meetings as required

• Learning and following the Faithful+Gould BMS (Building Management Systems) processes and procedures

• Performing miscellaneous ad hoc duties as required by the Event Facilities Manager

Your duties will involve working and coordinating work activities with other supervisors and Singapore GP staff.

You will be privy to confidential information by necessity. You will treat all such information with the highest levels of confidentiality and will perform your role with integrity and honour at all times.

You are required to ensure that all documents and administrative functions demonstrate high levels of accuracy and professionalism.

The position requires the following Qualifications and Experience:

• At least two years of event management experience

• Contract administration experience

• Ability to liaise with parties involved in the projects – (clients, contractors, other stakeholders etc)

• Experience in fit out and architectural works will be advantageous.

• Outgoing personality with articulate communication and listening skills

• Capacity to adapt and problem solve on an individual and team basis in a pressured environment

• Capacity to deal professionally and confidently with a diverse range of people at all levels.

• Knowledge of both systems and procedures to be used for the Singapore F1 Grand Prix

• Good written communication skills, with a demonstrated ability to draft reports, minutes, correspondence, procedures, processes and forms.

• Ability to work with limited supervision.

• Sound literacy in computer software, including the Microsoft Office range. Excellent knowledge of Word and Excel.

• Flexibility and ability to work with different areas of the business.

• Punctuality with attendance and with delivering tasks on time.

• Positive attitude and capacity to motivate others

• A willingness to work extended overtime, especially closer to the event