Project Assistant III

Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.

Globally, Atkins is the largest UK-based engineering and design consultancy and one of the world's largest design firms with nearly 18,000 employees worldwide. We have the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.


Atkins seeks an energetic and highly motivated self-starter to join our Bartow, FL office as a Project Assistant III. This is a Part Time Temporary position for a maximum duration of a year.


MAJOR FUNCTION/ROLE

Provides full range of proficient administrative and project coordination support to a team of professionals and managers, demonstrating initiative and knowledge of the organization. Also provides in-house survey document support to District 1 FDOT.


JOB DUTIES

Based on knowledge of supervisor's views, may compose correspondence on own initiative about administrative or routine matters, for supervisor's approval.

Initiates calls to obtain services, follow up or coordinate actions to relieve management or professional personnel of administrative workload.

Acts as liaison between manager and staff.

Anticipates and prepares materials needed for conferences, travel, correspondence, appointments and meetings, informing appropriate personnel. May assist in preparing Power Point presentations.

Performs word processing of letters, memos and other documents which are often of a confidential nature. May take and transcribe notes and meeting minutes.

Screens telephone calls, personally responding to routine requests for information and directing other calls to proper office or personnel.

Prepares spreadsheets and other special, recurrent or one-time reports, summaries or replies to inquiries as instructed, selecting relevant information from a variety of sources such as reports, documents, correspondence, computer system and other offices.

Advises other administrative support staff of new procedures and coordinates activities and tasks with personnel at various offices.

Routes work in manager's absence and ensures smooth functioning of office.

Performs designated administrative tasks such as making photocopies, sends or receives email, fax transmission and/or electronic communications to support department activities.

Coordinates the efforts of affected programs and performs document review for filing adequacy to obtain correct, complete documents for execution and/or filing with agencies. Works within assigned budget for tasks, keeps track of budgets and alerts project manager when extra effort may be required to accomplish tasks.

Communicates and interacts with internal and external clients in a professional and courteous manner. Provides project manager with frequent, useful updates on project status and budget.

Creates, maintains and organizes communication and project files, both hardcopy and paperless. Supports and advances the paperless filing initiative.

Creates and maintains efficient, informative project schedules for use by project manager and internal/external clients. Parses schedules for most efficient file size.

Performs such other duties as the Supervisor may from time to time deem necessary.