Client Billing Assistant

Job Title

Client Billing Assistant

Job Description

• This  role  will be part of a team of 25 staff involved in the offshored part of the Finance Shared Services function of an international engineering & design consultancy company.  The team will be co-located with several hundred fee-earning staff in a professional business environment.
• The role will report to the Client Billing Team Leader ( Bangalore  based).
• This postion is a great opportunity for the right person to expand their current finance experience and make a positive impact in a dynamic environment.

Requirements

Qualifications

A Batchelor’s degree with a good classification

Skills

• Excellent English  - written and oral
• Ability to explain financial issues to non finance staff using email or telephone.
• Good Excel skills – intermediate level – including use of filters, lookups and pivot tables.

Experience

At least 3-4 years’ experience of working in a  finance department , preferably working as part of a team involved with preparing client invoices for an offshored services organisation.

If possible, experience of preparing client sales invoices  for a UK organisation

Responsibilities

• Liaising with UK  based Project Managers to ensure that all invoicing is completed in a timely basis.
• Preparing sales invoices, applications for payment  and credit notes and any necessary supporting documentation.
• Preparing and distributing information regarding unbilled balances.
• Obtaining approval for sales invoices and credit notes.
• Posting invoices and credit notes onto the finance system.
• Working closely with UK based Project Managers, and the UK based  Cash Collections Team to ensure timely resolution of any billing queries, and collection of cash.
• Supporting correct allocation of costs to projects, eg by coding invoices, setting up access for staff to be able them to book their time to a project, and correcting coding or time booking errors.
• Preparing and distributing job-related information and reports, e.g. time and expense reports.

The Individual

• The successful applicant will be able to demonstrate:
• Good organisational and administrative skills.
• An enquiring mind and a confident, proactive approach.
• The ability to work collaboratively, building strong relationships with colleagues in their own and other teams and with business and project managers to ensure joined-up delivery .
• Good attention to detail.
• A desire to own tasks and the resilience to work through issues to conclusion, maintaining energy and motivation .

Training

Atkins develops individuals through a portfolio of training and development activities designed to help you make the best of your abilities and talents.  These are reviewed with individuals through an annual appraisal process.  We actively support staff in achieving corporate membership of relevant institutions.