Office Manager

Working at Atkins

SNC-Lavalin’s Atkins business is one of the world’s most respected design, engineering and project management consultancies. At SNC-Lavalin Atkins we can offer you a world of opportunities, from the environments we enable you to work within, to the directions you can take your career. Join our team and you’ll offer critical support to our team as they help provide solutions to some of the most challenging engineering and management consulting projects of our time.

Purpose of the role

The Atkins office at the Royal Pavilion, Aldershot is seeking an Office Manager and Deputy Security Controller. This is varied and interesting role managing an office housing a diverse range of projects from across the Atkins divisions, including aerospace, defence, transportation and infrastructure, and functions such as commercial, finance and information systems. As a Deputy Security Controller, we are seeking someone to assist with the overall responsibility for day to day security issues. Assisting in ensuring that appropriate levels of security are in place to protect office assets and data.

Responsibilities

Office Management

• Ensuring and maintaining evidence that the office complies with legal requirements

• Ensure mandated testing and inspections are conducted

• Represent the office at meetings with the landlord

• Planning the utilisation of the office space

• Chairing and minuting the monthly office management and security meeting with the House Manager, Regional QSSE Representative and other office representatives

• Escalating issues and risks to the House Manager

• Coordinating the activity between the landlord and facilities contractor

• Maintaining and reviewing the Business Continuity Plan, including testing the plan at least annually

General Administration

• General administration and business support to the office

• Purchasing of equipment and other items

• Ordering of stationery

• Maintenance of the copy and print area and post and franking

• Maintaining and encouraging a tidy office and clear desk policy

• Organising meeting rooms and catering requests

• Arranging travel and hotel arrangements and rail ticketing

• Maintaining staff and group distribution lists

• Arranging couriers

• Burning CDs

• Supporting the induction of new starters

Deputy Security Controller (DSyC)

Assisting Security Controller in the following;

• Maintaining oversight of classified holdings, including periodic musters, booking in/out of classified documents

• Maintaining access control to secure areas

• Accident & Incident licence holder for reporting,

• Checking security clearances.

• Identifying threats, vulnerabilities and critical assets.

• Carrying out risk management

• Implementing policies and procedures commensurate with the risk.

• Monitoring and reporting on compliance

• Carrying out security investigations.

• Responding to critical incidents.

• Contributing to business planning for security

• Raising awareness, education and training related to security.

• Providing oversight to the accreditation process.

Training

Atkins develops individuals through a portfolio of training and development activities designed to help you make the best of your abilities and talents. These are reviewed with individuals through an annual Performance Development Review process. We actively support staff in achieving corporate membership of relevant institutions.

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview.

If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

ATKINS, part of the SNC Lavalin Group, is committed to having a diverse and inclusive workforce. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.